Fiscal Year 19 Closing and Fiscal Year 20 Opening

All PRISM System Users (all campuses):

In order to facilitate the processes which begin the closing of FY19 and the opening of FY20 within the PRISM System, it will be necessary to take the system off-line according to the schedule below.

From: 5:30 PM, Friday, June 28, 2018
To: 6:00 AM, Saturday, June 29 2018

Please exit the system prior to 5:30 PM this evening and do not attempt to re-enter until after 6:00 AM on Saturday, June 29, 2019. Your access will be terminated without notice at 5:30 PM and all processes (printing, faxing, reporting, data entry, etc.) must be completed and saved prior to that time. Any data not saved or processes that are not completed by 5:30 PM Friday will be lost.


As of July 1, 2019, if you are entering GL transactions for the JUN-19 period, you MUST change the default period from JUL-19 to JUN-19.
Should you have any questions, please contact the Technology Help Desk at 412-624-HELP (4357) .

Additionally, real-time information is available on posted transactions via the General Ledger application. The Account Analysis report and the Account Inquiry functions within the application can be very useful in monitoring accounts for month end close. More information can be found on the PRISM web site at

Thank you for your cooperation.