Planning and Budgeting Cloud Solution

Oracle’s Planning and Budgeting Cloud Solution (PBCS) module is a flexible planning application that supports enterprise-wide planning, budgeting, and forecasting in a cloud-based deployment model.  PBCS provides responsibility centers a tool for budgeting and analysis on multiple data sets using near real-time data.  Phase I of the implementation (June 2018) focused on standard reporting and manual encumbrance tracking forms. Then, enhanced reporting, automated encumbrances and budget spreads were introduced. Phase II (August 2019) provided the new on-line budget submission process for the FY20 budget.

In December 2019, a new RC Resource Proposal (RCRP) module will be implemented. In an effort to better align budget decisions with strategic objectives, Pitt is undertaking a multi-year initiative to enhance the budget formulation process. The ultimate goal of the effort is to provide RCs with increased transparency, accountability, and control over their local budgets. To accomplish this, the new PBCS module will incorporate the use of an all-funds budget, formalize a resource request process and utilize standard pillars to prioritize resource allocations.

PBCS Data

Posted General Ledger data is loaded to PBCS on a nightly basis.  As a reminder, GL month-end closing generally happens three business days into the following month.  When running reports on the first of the month for the prior month, not all transactions will be posted for month end yet. For example, Payroll Costing is not posted until the last day of the closing cycle.

Beginning April 1, 2019, encumbrance values are calculated in PRISM, summarized by account number, and exported nightly to PBCS. The detail for these encumbrances found in the Loaded Encumbrance columns may be obtained in PRISM by running the new report, FGAE138 Extract of Calculated Encumbrances by Entity and Department.

 

Access

The initial phases of implementation are for users at the responsibility center level, managed by Budget & Financial Reporting.  Complete pages 1 and 6 of the PRISM User Information Form to request access.  Please contact Budget & Financial Reporting via the PBCS Support mailbox for any questions regarding PBCS: pbcshelp@cfo.pitt.edu.

 

Training Materials

Reports & Encumbrance Maintenance
Reporting & Encumbrance Guide
Budget Submission & Resources Related to Target Budget Guidelines

FY21 Budget Submission Users Guide   FY21 Supplemental Resources

RC Resource Proposal (RCRP)

Additional information regarding the University's Budget Formulation Process can be found on SharePoint.

FY21 Budget Formulation Guidance   FY21 Budget Formulation Guidance User Guide

Recorded RCRP Demo in PBCS 12/17/19

Budgeting Resources

FAQ

Please use the PBCS Support email address: pbcshelp@cfo.pitt.edu.  Budget & Financial Reporting are monitoring this mailbox.

Budget & Financial Reporting are managing the variable for the Current Month ($CurrMth) in PBCS. They will update the current month after the prior period closing is complete. If you are unsure, before running the report, you can select the desired period from list, removing the current month default parameter.

During implementation, RC’s were given the opportunity to create department level groups in PBCS for ease of reporting. Multiple department numbers are added to a group and that new group name can be picked from a list to report details for all department members.

Roll-up groups are maintained separately in PBCS by Budget & Financial Reporting. Please contact them using the PBCS Help email for changes to existing roll-up groups or to request new roll-up groups.

RCRP specific FAQs can be found on the SharePoint site.