Planning and Budgeting Cloud Solution

Oracle’s Planning and Budgeting Cloud Solution (PBCS) is a flexible suite of planning applications that support enterprise-wide planning, budgeting, and forecasting in a cloud-based deployment model.  PBCS provides responsibility centers a tool for budgeting and analysis on multiple data sets using near real-time data.

The Operating Budget Planning application was rolled out in two phases. Phase I of the implementation (June 2018) focused on standard reporting and manual encumbrance tracking forms. Then, enhanced reporting, automated encumbrances and budget spreads were introduced. Phase II (August 2019) provided the new on-line budget submission process for the Fiscal Year Operating Budgets.

The RC Resource Proposal (RCRP) process was implemented in December 2019 within the Operating Budget Planning application. In an effort to better align budget decisions with strategic objectives, Pitt undertook a multi-year initiative to enhance the budget formulation process. The ultimate goal of the effort is to provide RCs with increased transparency, accountability, and control over their local budgets. To accomplish this, the new PBCS module incorporated the use of an all-funds budget, formalize a resource request process and utilize standard pillars to prioritize resource allocations.

The Enrollment and Tuition Revenue Projections application was implemented in December 2020. Each school is required to input enrollment and tuition projections directly into the PBCS tuition module for this year’s process (Excel templates will no longer be used).

Planning is in process for a Grant Forecasting application for target implementation in summer 2021. The Grants Forecasting application is a large-scale enhancement to the current PBCS suite to provide departments the ability to forecast and budget at a grant/project specific level.

PBCS Data

Posted General Ledger data is loaded to the PBCS Planning and Grant Forecasting applications on a nightly basis.  As a reminder, GL month-end closing generally happens three business days into the following month.  When running reports on the first of the month for the prior month, not all transactions will be posted for month end yet. For example, Payroll Costing is not posted until the last day of the closing cycle.

Beginning April 1, 2019, encumbrance values are calculated in PRISM, summarized by account number, and exported nightly to PBCS Planning and Grant Forecasting. The detail for these encumbrances found in the Loaded Encumbrance columns may be obtained in PRISM by running the new report, FGAE138 Extract of Calculated Encumbrances by Entity and Department. For Grant (05) accounts, the details can also be found in the Fiscal Panther dashboard.  Information regarding the Fiscal Panther: Grants Administrator dashboard can be found here.

 

Access

The Operating Budget Planning, RCRP and Tuition applications are primarily applicable to users at the responsibility center level and security access is managed by managed by Budget & Financial Reporting and Student Financial Services (Tuition).  The Grants Forecasting application is primarily applicable to grant managers and post award administrators.  Pitt IT coordinates all initial user access.

To request access, complete the PBCS Access Information Form, email the form, signed via DocuSign, to the 24/7 Help Desk at helpdesk@pitt.edu.

For questions regarding the Operating Budget Planning or RCRP applications processes, please contact Budget & Financial Reporting via the PBCS Support mailbox: pbcshelp@cfo.pitt.edu.

For questions regarding Tuition enrollment data entry, please contact Donna Zacher or Kevin Flaherty

For all other questions, please contact the 24/7 IT Help Desk online or at 412-624-HELP (4357).

 

Training Materials

Reports & Encumbrance Maintenance
Reporting & Encumbrance Guide

 

Operating Budget Submission & Resources Related to Target Budget Guidelines

FY22 Budget Submission Users Guide   FY22 Supplemental Resources

 

RC Resource Proposal (RCRP)

Additional information regarding the University's Budget Formulation Process can be found on SharePoint.

FY22 Budget Formulation Guidance   FY22 Budget Formulation Guidance User Guide

Note: The following video was recorded for the FY21 RCRP process, the FY22 process has some changes as detailed in the above documentation.

Recorded RCRP FY21 Demo in PBCS 12/17/19

 

Enrollment and Tuition Revenue Budget Process
FY22 Enrollment and Tuition User Guide Recorded Enrollment and Tuition Training Video Dec 18

 

Tuition Module Direct Login

 

Grants Forecasting Application
Training Resources

 

Budgeting Resources

FAQ

Please use the PBCS Support email address: pbcshelp@cfo.pitt.edu.  Budget & Financial Reporting are monitoring this mailbox.

Budget & Financial Reporting are managing the variable for the Current Month ($CurrMth) in PBCS. They will update the current month after the prior period closing is complete. If you are unsure, before running the report, you can select the desired period from list, removing the current month default parameter.

During implementation, RC’s were given the opportunity to create department level groups in PBCS for ease of reporting. Multiple department numbers are added to a group and that new group name can be picked from a list to report details for all department members.

Roll-up groups are maintained separately in PBCS by Budget & Financial Reporting. Please contact them using the PBCS Help email for changes to existing roll-up groups or to request new roll-up groups.

RCRP specific FAQs can be found on the SharePoint site.