The PRISM P-card application provides you with the ability to review and redistribute P-card charges. P-card are VISA credit cards that can be used for some low-dollar, low-risk purchases. All P-card purchases, by default, are charged to one department account number. On a monthly basis, departments use the P-card Redistribution application to review P-card charges, and when necessary, move charges to the appropriate account. The application is also used to certify that P-card charges are legitimate business expenses.

Determine Access

Apply for access if you will be responsible for any of the following:

  • Monitoring and redistributing charges on your own, or another department member’s P-card
  • Conducting a monthly review of P-card charges to certify that they are legitimate University business expenses

Apply for Access

Complete pages 1 & 4 of the PRISM Department User Access Form. Print the form, and the instructions. Normally this form is completed with the assistance of a department business administrator.

P-card Responsibilities

Pages 6-7 of the form instructions provide detailed descriptions of the P-card Redistribution Responsibilities, and to what entities the Responsibilities will grant you access. Also check whether you will need Redistribution & Review, or Pre-Transaction Log only.

The following will help you select the appropriate User Type:

  • Cardholder Only – You will only review/redistribute charges on your own card
  • Cardholder/Account Redistributor – You will review/redistribute charges on your own card, and other department cards.
  • Account Redistributor/Reviewer Only – You do not have a card, but will be responsible for reviewing/redistributing charges on department P-cards.
  • For Redistributors/Reviewers, list the names of the cardholders for whom you will be responsible. The form will not be processed without an Authorized RC signature. Check with your department business administrator to determine your authorized RC administrator.You will be sent an email from Heather Lego, FIS-Business Solutions, when your access has been activated.

P-card Training

View Training Calendar

Frequently Asked Questions

P-card transactions can be modified as long as the status is not “Redistributed to GL”. If the status of the transaction is not “New”, change it to “New”, make the modifications, Save, and change the status to “Approved”.

Transaction Items information is supplied by the vendor. Some vendors have the ability to provide it, but other vendors, with less sophisticated systems, do not provide it.

Transaction Items information supplied by the vendor cannot be deleted but it can be modified (e.g., Quantity, UOM, and Price).

Modify the Quantity, UOM, and Price fields to correct the information supplied by the vendor. You can also “zero-out” the Quantity and Price fields to zero-out the line, and enter a new line with the correct Transaction Items information.

Add a line item for the shipping (e.g., shipping, 1 each, $amount) so that the Items Total equals the Transaction Total.

Yes, you can still copy in the P-card Pre-Transaction log to do the redistribution. You cannot delete the Transaction Items information provided by the vendor, but you can zero-out the Quantity and Price fields.