PRISM Payables is a centralized application used for processing invoices, creating payments and maintaining University supplier information. Access to the Payables application is limited to Payment Processing and the Accounts Payable areas for each of the regional campuses.

Invoice Processing

Invoices can be received in the Payables areas either electronically from other systems or in paper format. When an invoice is received, processed and validated in Payables, the charges are accounted for in the General Ledger every evening. This does not necessarily mean that the invoice has been paid. Payments are made based on the terms selected at the time of processing which could range from Immediate or Net 45 (45 days from invoice date).

Supplier Management

Payables is also the source of suppliers for both purchasing and payment. In order to have a new supplier added for Purchasing, a Supplier Verification Form must be completed and submitted to PantherExpress Customer Service.

In order to have an individual supplier added for payment only, a W-9 must be submitted to PantherExpress.

Invoice and Payment Inquiries

When invoices have been accounted for in the Payables application, you can drill into the details from the Account Inquiry function of the General Ledger application which is available to departmental users. Please see the General Ledger application information for more details.

If you cannot find invoice or payment information via the General Ledger, an inquiry can be submitted to PantherExpress Customer Service.